Sponsor Site System (SPS)/Edlink Ops
System Manager: Venice Adams
The Sponsor Site System
(SPS) database is a primary database within the Louisiana Department of
Education (LDE). It contains basic information on the public and nonpublic
elementary and secondary educational facilities, post-secondary educational
institutions and other non educational facilities.
When SPS Data Is Collected:
SPS data are collected/updated throughout the school year. The major SPS data
collection period begins April 1 for identifying updates for the following
school year (new schools, closed schools, school configuration changes) and
ends mid-July. SPS data should be
certified by early September.
How SPS Data Are Used: Data are used to
link major data collection efforts of
all
LDOE application systems. Data is also used to create the Louisiana School Directory which includes a listing of all LEAs, schools, and
their demographic information.
Please refer
to the System
Support page for additional information about the collection timeline and other
important information for data submissions.
·
System
User Guides – EdLink Ops SPS User Guide
·
K12 EdLink Ops
Training - EdLink
Ops SPS Training Video
Timeline
·
April 1, 2026 – School system can submit requests through Edlink
Ops portal
·
June 1, 2026 – Edlink Ops-SPS Academic Year Rollover
o
Changes cannot be made before this date
·
June 3, 2026 - Approved requests will begin being implemented in
Edlink Ops and Legacy SPS.
o
Edlink Ops and Legacy SPS sync nightly.
·
July 15, 2026 - Deadline to request a new site code or closure to
an existing site code.
o
This deadline includes superintendent/head of school system’s
approval in the portal.
·
August 5, 2026 - Deadline to request changes requiring LDOE
approval
o
This deadline included superintendent/head of school head of
school system’s approval in the portal.
How-to Guides
· How to Submit a Site
Closure Request
FAQs
·
What if my site has multiple site codes?
o
There is a field named “Additional Site Codes” in on the Site
Information Page to include any other site codes that may need changes applied.
This would be most applicable for charter schools with both a 3- and a W-code,
but many school types may also have additional site codes.
o
If your school has multiple site codes please include the
alternate codes in the field mentioned above.
·
What if our new/change/closure request won’t be approved by the
school board/official until after the deadlines above?
o
This happens and we understand that competing timelines exist. We
are typically able to accommodate one off special cases like this, but only if
given notice. If you are concerned that you won’t have final approval from the
district by the deadlines set above, please create a ticket through LDOE’s Data
System Support portal for next steps. We have the deadlines set because of
reporting deadlines needed for the beginning of the academic year so we need as
many completed by early August as possible, but we can work on individual
special cases.
·
What if I am logged into LEADS, have SPS access, but when I click
on SPS nothing happens?
o
Please note that Sponsor Site has been transitioned to the new
Edlink Ops Portal
o
This is a very common issue that happens when browsers update.
They will remove all or some of the sites on the approved to send pop-ups list.
Go into your browser settings and add the links below to your “allowed to send
pop-ups” list. This happens because SPS opens as a new page and most computers
flag that action as a pop-up.
§
https://leads5.doe.louisiana.gov/ptl/
§
https://leads5.doe.louisiana.gov/sps/SPSHome.aspx
·
What changes can I make without LDOE Approval?
o
Review pages 24-28 of the SPS User Guide for a list and
instructions.
Tips for Successfully
Completing Edlink Ops-SPS Requests:
Process
Flow:
