EdLink 360 Support Page

·       For Extracts dropped by 5:00pm on Saturdays through Thursdays, the results will be available in EdLink the following morning between 8 am – 9 am.

·       For Extracts dropped by 5:00pm on Fridays the results may not be available in EdLink until Sunday afternoon.

·       Student, Staff and Calendar & Attendance user guides include information regarding the order of processing full extract files and the partial extract files.

 

ANNOUNCEMENTS

·         We are aware of a system outage that is currently impacting EdLink360. We will provide updates as soon as they are available.

o   UPDATE: EdLink Security has been updated and access should be restored.

·         Please be aware that the Progress WS_FTP Server and Web Transfer Client (https://sftp.doe.louisiana.gov/thinclient)  will be unavailable  Wednesday, May 7th from 5 pm to 7 pm for scheduled maintenance. During the maintenance window, OTS will install the latest WS_FTP software release and security patches. The following LDOE Secure FTP hosts will be unavailable during the maintenance:  DATAMGMT, DQFTP, ECC3, EDFIN, NONPUBLIC, PORTFOLIO, PRR, SCFTP, and SCHOOL.CHOICE.

Statement of Affirmations (SOAs):

2024-2025 Statement of Affirmations: Link

2024-2025 Statement of Affirmations Tracker(NEW)

 

EdLink360 ADQ’s:

ADQ’s - Updates and Future Development  (NEW)

 

Annual Local Survey for Districts:

Projected Annual Survey Instructions (NEW)

Required Key Punch Codes (NEW)

Phishing Emails:

At the beginning of this calendar year, there were reports of phishing emails that looked like they were sent from LDOE. These emails did not come from our inboxes or email addresses and were phishing attempts. Thank you to those of you who caught it and reported it to us immediately! Please continue to use caution when clicking links in your emails. As many of you did, please also continue to reach out to LDOE if you are concerned about a suspicious email. We will continue to respond letting you know whether or not you should regard it as an authentic email.  

If you suspect a phishing email, please send a screenshot of the email to DOESecurity@la.gov.

 

VAM Roster Verification (formerly CVR) Support Page

 

Auditors’ CPA Instructions:

Finance has relased the Auditors' CPA Instructions provided to auditors.

 

AdHoc Collections:

·         School Resource Officer:

o   R.S. 17:3911, R.S. 17:3912, R.S. 17:416.19 (Act 148 of the 2019 Legislative Session) requires LDOE to collect the number of School Resource Officers by site.

§  JotForm Link: School Resource Officer 24/25 Collection

·         Submissions as of 12/6/24

REMINDERS

                      Data Manager Call on Tuesdays @ 11:00 AM

                      For information on Homestudy, email Kelsey.Payton@la.gov  

                      DMFTP Link: https://sftp.doe.louisiana.gov/thinclient

 

 

Weekly Office Hours and Monthly Webinar

2024-2025 LEA Contacts

Data Managers should verify contacts and email us if updates or corrections are needed at systemsupport@la.gov

2024-2025 State Approved Nonpublic Schools

Useful Links

2024-2025 EdLink360

 


 

2024-2025 System Enhancements

                      2024-2025 System Enhancements

                      2024-2025 System Enhancements RECORDING

                      ENROLLMENTS LAYOUT

                      ENROLLMENTS SAMPLE

                      STUDENTS LAYOUT

                      STUDENTS SAMPLE

                      STUDENT REFERENCE TABLE

                      students_interventions.tsv

                      STS 020 Record Layout

                      STS 030 Record Layout

NEW 2024-2025 Benchmark Calendar

2024-2025 User Guides for data included in EdLink 360

·         NEW Calendars and Attendance:  2024-2025 Calendars and Attendance User Guide

·         NEW Student Data Extracts: 2024-2025 Student User Guide

·         NEW Staff Data Extracts:  2024-2025 Staff User Guide

·         NEW Dropout Corrections: 2024-2025 Dropouts User Guide

 

For troubleshooting and reporting issues, please email systemsupport@la.gov

2024-2025 STUDENT DATA

File Layouts and Samples

2024-2025 STAFF DATA

File Layouts and Samples

 

Audit Codes and Messages-Tool for Correcting Errors

CALENDARS  

·         calendars.tsv

·         calendars_ext.tsv

·         SAMPLE calendars extracts

STUDENTS  

·         students.tsv

·         students_ext.tsv

·            SAMPLE students extracts

STUDENT ATTENDANCE

·         attendance.tsv

·         SAMPLE attendance extract

ENROLLMENTS

·         enrollments.tsv

·         enrollments_ext.tsv

·          SAMPLE enrollment extracts

DISCIPLINE

·         discipline_incidents.tsv

·         discipline_incidents_ext.tsv

·         discipline_offenses.tsv

·         discipline_offenses_ext.tsv

·         discipline_actions.tsv

·         discipline_actions_ext.tsv

·         discipline_persons.tsv

·         SAMPLE discipline extracts

PROGRAMS

·         program_membership.tsv

·         SAMPLE program_membership extract

COURSES - COURSE_OFFERINGS – SCHEDULES    

·         course_offerings.tsv

·         course_offerings_ext.tsv

·         student_schedules.tsv

·         SAMPLE course_offerings-student_schedules extracts

HOMELESS

·         homeless_services.tsv

·         SAMPLE Homeless extract

K-3 ASSESSMENTS

·         k3_assessments.tsv

·         SAMPLE k3_assessment extract

STUDENTS INTERVENTIONS

·         students_interventions.tsv

·         SAMPLE students_interventions

 

Student Tables

·         Student Reference and TBL Tables 

(Also see APPENDIX A and APPENDIX B of the Student and Calendars and Attendance User Guides for a list of the data elements, code values and tables).

 

Audit Codes and Messages-Tool for Correcting Errors

STAFF  

·         staff.tsv

·         staff_ext.tsv

·         staff_assignments.tsv

·         staff_assignments_ext.tsv

·         staff_course_offering_link.tsv

·         staff_absences.tsv

·         payroll_ldoe.tsv

·         mentor_teacher_link.tsv

SAMPLE STAFF extracts

·         SAMPLE staff extracts

·         SAMPLE staff_assignments extracts

·         SAMPLE staff_course_offering_link extract

·         SAMPLE staff_absences extract

·         SAMPLE payroll_ldoe extract  

·         SAMPLE mentor_teacher extract

o   Mentor Teacher and Resident Teacher Overview and FAQ

VACANT STAFF

·         vacant_staff.tsv

·         vacant_staff_ext.tsv

·         vacant_staff_assignments.tsv

·         vacant_staff_assignments_ext.tsv

·         vacant_staff_course_offering_link.tsv

·         vacant_payroll_ldoe.tsv

VACANT STAFF SAMPLE extracts

·         SAMPLE vacant staff extracts

·         SAMPLE vacant staff assignments extracts

·         SAMPLE vacant payroll extract

·         SAMPLE vacant staff course offering link extract

CONTRACT STAFF

·         contract_staff.tsv

·         contract_staff_ext.tsv

·         contract_staff_assignments.tsv

·         contract_staff_assignments_ext.tsv

·         contract_staff_course_offering_link.tsv

CONTRACT STAFF SAMPLE extracts

·         SAMPLE contract staff extracts

·         SAMPLE contract staff assignments extracts

·         SAMPLE contract staff course offering extracts

 

Staff Tables

·         Staff Reference and TBL Tables  

(Also see APPENDIX A and APPENDIX B of the Staff User Guides for a list of the data elements, code values and tables).

 

EdLink 360 Extracts NOT SENT BY VENDORS

·         schools.tsv

·         schools_ext.tsv

·         diplomas.tsv

·         diploma_requirements.tsv

·         diploma_requirements_ext.tsv

·         courses.tsv

·         courses_ext.tsv

·         programs.tsv

Trainings

2024-2025 Statement of Affirmations

Note: SOA’s are due two weeks following a collection snapshot or deadline.

Trainings

ADQ’s

Introduction

 

Dashboard Navigation

 

LEAP 2025

 

K-3 Assessment

 

OCT 1 MFP

 

Mentor& Resident

 

Oct Staff Vacancy

 

OCT CLASS

 

Dropouts

 

FEB 1 MFP

List of ADQ’s

Staff EOY

 

Collection

Tracker

Submission Link

SOA Blank Form

KEA

Link

KEA

Oct 1 MFP - Students

Link

Oct 1 MFP Students

SER IDEA Oct 1

Link

SER IDEA Oct 1

Oct 1 CLASS - Students

Link

Oct 1 CLASS Students

Oct 1 CLASS - Staff

Link

Oct 1 CLASS Staff

Feb 1 MFP

Link

Feb 1 MFP

SER MFP Feb 1

Link

SER Feb 1 MFP

EOY Students

Link

EOY Students

EOY Staff

Link

EOY Staff