Student Transcript System (STS)

The Student Transcript System (STS) collects detailed transcript data for students in public and nonpublic middle school grades 08 and high school grades T9, 09-12 who have taken any courses for credit. Transcript data can be submitted through batch file uploads or through online screens. Each student's entire high school transcript is submitted, including all transfer credits. A transcript record must be submitted for any course that was waived for a student.

System Manager: Ask LDOE Support Portal

Announcements:

· 2/5/2026: BSSY 2025 Master Course Code list is now available below.

· It is important that all Industry-Based Credentials (IBCs) are up to date and properly documented in the Student Transcript System (STS) to ensure accurate reporting and compliance.

· STS Error Codes and Messages

· STS User Guide

The reporting of student transcript information enables school districts, charter schools, and nonpublic schools to transmit student transcript data for the purposes of determining how students are tracking toward graduation requirements for a specific transcript year.

When STS Data Is Collected:

· STS is open for the collection of student data from December – September of each school year with extracts of the data taken during STS Mid-Year and STS End-Of-Year Collection.

How STS Data Are Used?

STS student data are used for many purposes:

· By universities for admission decisions via the Board of Regents

· By Louisiana Office of Financial Assistance (LOSFA) to determine TOPS eligibility

· By LDOE to determine accountability scores and other internal reporting

· By school personnel to determine graduation eligibility

Please refer to the EdLink 360 Support page for additional information about the collection timeline and other important information for data submissions.

System User Guides - Are posted on the Louisiana Believes website under Data Systems, see: LDOE Data Systems User Guides.